Staff Accountant

The Staff Accountant will work in the Controller’s Office to assist in preparing and maintaining financial records to track the organization’s encumbrances, expenses and other related financial activities.  The Staff Account will report to the Controller and Deputy Controller.

• Performs general accounting and other related duties for the City within Indiana State Board of Accounts guidelines.
• Maintains knowledge of acceptable accounting practices and procedures, as it pertains to the role.
• Process and enter vendor invoices into the accounting system daily.
• Review and verify the accuracy of invoices, ensuring correct bank, correct amounts and proper supporting documentation.
• Ensure timely and accurate data entry to maintain up-to-date financial records.
• Maintain confidentiality and security of financial data by handling confidential information with discretion.
• Initiate bank transactions such as Vendor ACH, WIRE payments, transfers.
• Maintain vendor files and communicate with vendors.
• Provide outside auditors with assistance; gathers necessary account information and documents to perform annual audit, as needed.
• Files vendors 1099-MISC forms and tax forms with federal, state, and local government agencies.
• Prepare, label, and categorize documents to maintain an orderly filing system.
• Processing of invoices and Purchase Orders
• Perform other duties as assigned.

Employees at all levels are expected to effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the City’s Values. Employees are also expected to lead by example and demonstrate the highest level of ethics.

• Judgment and Decision Making -Uses logic and reasoning to analyze, understand, and evaluate complex situations.  Identifies the strengths and weaknesses of alternative approaches or solutions to a situation.  Exercises appropriate judgment in establishing priorities.  High level of integrity, discretion, and professionalism in handling confidential information. Ability to work independently while managing multiple priorities and deadlines.
• Interpersonal Relationships - Develops and maintains cooperative and professional relationships with employees at all levels, representatives from various departments, and outside agencies. Effectively responds to and resolves complex inquiries and disputes.
• Computer Skills - Utilization of modern office technology, including but not limited to word processing, spreadsheet, and related software with reasonable speed and accuracy, as it is related to the position. Proficiency in financial systems, data analysis tools, and audit software.
• Communication - Excellent ability to listen and understand information presented verbally and in writing.  Ability to handle a variety of issues with tact and diplomacy and in a confidential manner.
• Coordination of Work - Ability to plan and organize a daily work routine and establish priorities for the completion of work in accordance with sound time-management.

• Office setting, prolonged periods of sitting at a desk and working on a computer.
• Role requires handling sensitive and confidential information with a high degree of professionalism.

• Bachelor’s degree in Accounting, Finance, or related field required.
• Minimum of 3+ years of professional experience related to the position in lieu of degree.

Requires a background investigation to include a local, state, and federal criminal history check, sex offender registry, consumer report.

• Full-time, civilian, hourly position.
• Medical, Dental, Vision, Life, and other voluntary benefit elections.
• Paid holidays, earned vacation and sick time.

Note: This job description provides a general overview of the responsibilities and qualifications for the Staff Account role within the Controller’s Office. The specific duties may vary based on the municipality's needs, structure, and existing processes.